Club By-Laws
ARTICLE I
Name and Purpose:
The name of the club shall be Southern Exotics Sports Car Club LLC, Madisonville, Louisiana.
The purpose of this club is to provide an opportunity for Automobile owners and enthusiasts to gather and promote their interest in the Automobiles as a respectable hobby. This club will promote activities and events, which give the opportunity to promote public awareness, support community involvement and various charities, stimulate pride in ownership, and encourage the communication, education, and camaraderie between fellow enthusiasts.
This club reserves the right to have and acquire sponsors for support of all its events and activities.
Committee and volunteer duties are on a VOLUNTARY basis and are not monetarily compensated for by the club.
The by-laws will be periodically reviewed and updated by club Officers and will be available to the entire club membership at any time.
ARTICLE II
Membership:
Annual Membership Dues are as follows: $135.00 for Members. This covers the member and their immediate family living at the same address.
Any member whose dues are one month in arrears will be automatically suspended until dues are brought up to date. This suspension includes not receiving any applicable club benefits including but not limited to participation in member only events and discounts through participating club vendors and sponsors.
The Officers of the club will deal with any member whose behavior has become disruptive and membership may be terminated with a majority vote after reviewing the facts of the situation (see Article III – Club Rules).
ARTICLE III
Club Rules:
1. Members will conduct themselves in a reasonable and orderly manner at any meeting, activity, or event representing the club or conducting club business.
2. Members will comply with all Motor Vehicle laws and/or ordinances when participating in or attending any club activity, event, or gathering. In cases of private property where motor vehicle laws do not apply, members shall operate their vehicles in a controlled and acceptable manner as warranted by crowd and conditions or dictated by persons having responsibility for property.
3. All monies received by the Club for Club Participation, at any event, etc. shall be deposited in the Club Account. Exceptions may be made to donate said monies to worthy causes at the discretion of the Officers of the club.
4. Members will respect and encourage other club members, their families, vehicles, and all participants at club activities including non-members.
Violation of the above rules may result in a verbal or written warning, or termination of membership. Once membership has been revoked, that person will not be eligible to ever rejoin the Southern Exotics Sports Car Club. The level of punishment is to be determined by the current club Officers with consideration being given to severity of infraction and number of prior offenses. Punishment may be appealed in writing by member within ten (10) calendar days of notice of termination. Appeals will be reviewed and considered by the Officers of the club. Decision of appeal, if exercised, is final based on a majority vote of the Officers of the club.
ARTICLE IV
Meetings:
Meetings shall be held at least Quarterly at a hosting facility that has been chosen by the club Officers.
The Club officers present at each meeting shall maintain order at the meetings, and will assign and assist other volunteer members with duties such as event parking, member sign in, collecting fees, selling raffle tickets and other duties necessary to make club events run smoothly.
ARTICLE V
Power Vested in the Club:
The control of the club shall be vested in its Officers.
ARTICLE VI
Club Officers:
The Officers of the club and their duties are described in Article VII – Duties.
New Officers will assume their positions immediately. The out-going Officers will turn over all club materials to the respective new Officer.
Eligibility will be limited to members whose dues are current.
Officers my hold the same office with no term limits.
In the event of the loss of an Officer who cannot fulfill an entire term, existing Officers will nominate from the existing membership to fill that position.
Officers will meet throughout the year as needed to discuss club business, events, etc. For any Officer decision, including but not limited to, event scheduling, disputes, etc., Officers will bring the decision to the other Officers for approval.
Committees:
Committees will be formed throughout the year to run various club activities. These committees usually include, but are not limited to, volunteer club members who have an interest in or knowledge of the activity for which that committee formed.
Committee members will meet as needed to discuss activity or event issues. As with the Officers, settling disputes, rescheduling of events, activities during the events, and rules for the events that do not override the Club Membership Rules stated herein. That final decision shall then be presented to the club Officers for authorization.
Financial decisions shall not be enacted upon until approved by club Officers.
In the event of the loss of a committee member who cannot fulfill their duties, committee members will ask for a volunteer to fill that position.
ARTICLE VII
Existing club Officers will perform all duties and responsibilities below until such time the club warrants creating specific roles for specific duties listed below. Additionally, the applicable sections of the By Laws will be amended as applicable to appropriately reflect the duties and responsibilities listed below:
Duties:
The duties of the President shall be to:
1. Oversee and administrate the activities of the club.
2. Oversee the duties of the other officers.
3. Preside over all club functions and maintain order.
The duties of the Vice-President shall be to:
1. Assist the President as needed.
2. Preside over meetings and other events
3. Help maintain order at all club functions.
4. Oversee the duties of the other officers.
The duties of the Secretary shall be to:
1. Help maintain order at all club functions.
2. Take care of club correspondence.
3. Help schedule club events.
4. Maintain the club by-laws.
5. Take notes at the monthly meeting for assistance in generating the monthly newsletter.
6. Keep membership records up to date and provide them to other officers upon request.
The duties of the Treasurer shall be to:
1. Maintain club financial records.
2. Help maintain order at club functions.
3. Tally all monies collected at meetings, shows, raffles, such as dues, entry fees, etc. and make bank deposits as necessary.
4. Provide a financial statement to the club membership as requested
The duties of the Newsletter Editor shall be to:
1. Generate the monthly newsletter with assistance from club officers, and distribute to members on a timely basis.
2. Help maintain order at all club functions.
3. Assist the Secretary with club correspondence or other duties if needed.
4. Keep membership records up to date and provide them to other officers upon request.
The duties of the Cruise Director shall be to:
1. Schedule periodic club events (parades, cars show, cruises, etc.) and provide information to the Newsletter Editor in a timely manner for inclusion in the newsletter.
2. Assist the President/Vice President or other club officers as needed.
3. Help maintain order at all club functions.
The duties of the Social Media Director shall be:
1. Be proficient in and update all social media pages on a frequent and regular basis and respond to and interact with the public and members in both public and private forums.
2. Create and manage social media accounts currently not being used that director deems beneficial to club promotion and growth of Southern Exotics Sports Car Club
3. Create and manage events, ads, and promotions on social media.
4. Create and manage club events posted to social media
5. Administrator duties including monitoring chats, posts, groups (public and private),and comments for inappropriate content or violation of club rules and take appropriate action to resolve/remove material or contributors if needed.
ARTICLE VIII
Club Property:
All club equipment, papers, pictures, records, etc. shall remain the property of Southern Exotics Sports Car Club, Madisonville, Louisiana and be inventoried annually.
All club membership records shall be held confidential and accessible only to the club Officers . Requests for said information must be made directly to a club officer and will not be released without approval of the members involved.
ARTICLE IX
Personal Liability:
All persons or corporations extending credit to, contracting with, or having any claim against the club or Officers shall look only to the funds and property of the club for payment, for any such contract or claim for payment of any debt, damage, judgment or any other money that otherwise becomes due or payable to them from the club, so that neither the members of the club, nor its Officers (past, present or future) shall be liable personally thereof.
ARTICLE X
The club shall not be held liable for any loss or damage due to fire, theft, weather, vandalism, or accidents at any function that the club attends or hosts.
These by-laws have been adopted the Officers of Southern Exotics Sports Car Club, Madisonville, LA 70447, June 24, 2019.
ARTICLE I
Name and Purpose:
The name of the club shall be Southern Exotics Sports Car Club LLC, Madisonville, Louisiana.
The purpose of this club is to provide an opportunity for Automobile owners and enthusiasts to gather and promote their interest in the Automobiles as a respectable hobby. This club will promote activities and events, which give the opportunity to promote public awareness, support community involvement and various charities, stimulate pride in ownership, and encourage the communication, education, and camaraderie between fellow enthusiasts.
This club reserves the right to have and acquire sponsors for support of all its events and activities.
Committee and volunteer duties are on a VOLUNTARY basis and are not monetarily compensated for by the club.
The by-laws will be periodically reviewed and updated by club Officers and will be available to the entire club membership at any time.
ARTICLE II
Membership:
Annual Membership Dues are as follows: $135.00 for Members. This covers the member and their immediate family living at the same address.
Any member whose dues are one month in arrears will be automatically suspended until dues are brought up to date. This suspension includes not receiving any applicable club benefits including but not limited to participation in member only events and discounts through participating club vendors and sponsors.
The Officers of the club will deal with any member whose behavior has become disruptive and membership may be terminated with a majority vote after reviewing the facts of the situation (see Article III – Club Rules).
ARTICLE III
Club Rules:
1. Members will conduct themselves in a reasonable and orderly manner at any meeting, activity, or event representing the club or conducting club business.
2. Members will comply with all Motor Vehicle laws and/or ordinances when participating in or attending any club activity, event, or gathering. In cases of private property where motor vehicle laws do not apply, members shall operate their vehicles in a controlled and acceptable manner as warranted by crowd and conditions or dictated by persons having responsibility for property.
3. All monies received by the Club for Club Participation, at any event, etc. shall be deposited in the Club Account. Exceptions may be made to donate said monies to worthy causes at the discretion of the Officers of the club.
4. Members will respect and encourage other club members, their families, vehicles, and all participants at club activities including non-members.
Violation of the above rules may result in a verbal or written warning, or termination of membership. Once membership has been revoked, that person will not be eligible to ever rejoin the Southern Exotics Sports Car Club. The level of punishment is to be determined by the current club Officers with consideration being given to severity of infraction and number of prior offenses. Punishment may be appealed in writing by member within ten (10) calendar days of notice of termination. Appeals will be reviewed and considered by the Officers of the club. Decision of appeal, if exercised, is final based on a majority vote of the Officers of the club.
ARTICLE IV
Meetings:
Meetings shall be held at least Quarterly at a hosting facility that has been chosen by the club Officers.
The Club officers present at each meeting shall maintain order at the meetings, and will assign and assist other volunteer members with duties such as event parking, member sign in, collecting fees, selling raffle tickets and other duties necessary to make club events run smoothly.
ARTICLE V
Power Vested in the Club:
The control of the club shall be vested in its Officers.
ARTICLE VI
Club Officers:
The Officers of the club and their duties are described in Article VII – Duties.
New Officers will assume their positions immediately. The out-going Officers will turn over all club materials to the respective new Officer.
Eligibility will be limited to members whose dues are current.
Officers my hold the same office with no term limits.
In the event of the loss of an Officer who cannot fulfill an entire term, existing Officers will nominate from the existing membership to fill that position.
Officers will meet throughout the year as needed to discuss club business, events, etc. For any Officer decision, including but not limited to, event scheduling, disputes, etc., Officers will bring the decision to the other Officers for approval.
Committees:
Committees will be formed throughout the year to run various club activities. These committees usually include, but are not limited to, volunteer club members who have an interest in or knowledge of the activity for which that committee formed.
Committee members will meet as needed to discuss activity or event issues. As with the Officers, settling disputes, rescheduling of events, activities during the events, and rules for the events that do not override the Club Membership Rules stated herein. That final decision shall then be presented to the club Officers for authorization.
Financial decisions shall not be enacted upon until approved by club Officers.
In the event of the loss of a committee member who cannot fulfill their duties, committee members will ask for a volunteer to fill that position.
ARTICLE VII
Existing club Officers will perform all duties and responsibilities below until such time the club warrants creating specific roles for specific duties listed below. Additionally, the applicable sections of the By Laws will be amended as applicable to appropriately reflect the duties and responsibilities listed below:
Duties:
The duties of the President shall be to:
1. Oversee and administrate the activities of the club.
2. Oversee the duties of the other officers.
3. Preside over all club functions and maintain order.
The duties of the Vice-President shall be to:
1. Assist the President as needed.
2. Preside over meetings and other events
3. Help maintain order at all club functions.
4. Oversee the duties of the other officers.
The duties of the Secretary shall be to:
1. Help maintain order at all club functions.
2. Take care of club correspondence.
3. Help schedule club events.
4. Maintain the club by-laws.
5. Take notes at the monthly meeting for assistance in generating the monthly newsletter.
6. Keep membership records up to date and provide them to other officers upon request.
The duties of the Treasurer shall be to:
1. Maintain club financial records.
2. Help maintain order at club functions.
3. Tally all monies collected at meetings, shows, raffles, such as dues, entry fees, etc. and make bank deposits as necessary.
4. Provide a financial statement to the club membership as requested
The duties of the Newsletter Editor shall be to:
1. Generate the monthly newsletter with assistance from club officers, and distribute to members on a timely basis.
2. Help maintain order at all club functions.
3. Assist the Secretary with club correspondence or other duties if needed.
4. Keep membership records up to date and provide them to other officers upon request.
The duties of the Cruise Director shall be to:
1. Schedule periodic club events (parades, cars show, cruises, etc.) and provide information to the Newsletter Editor in a timely manner for inclusion in the newsletter.
2. Assist the President/Vice President or other club officers as needed.
3. Help maintain order at all club functions.
The duties of the Social Media Director shall be:
1. Be proficient in and update all social media pages on a frequent and regular basis and respond to and interact with the public and members in both public and private forums.
2. Create and manage social media accounts currently not being used that director deems beneficial to club promotion and growth of Southern Exotics Sports Car Club
3. Create and manage events, ads, and promotions on social media.
4. Create and manage club events posted to social media
5. Administrator duties including monitoring chats, posts, groups (public and private),and comments for inappropriate content or violation of club rules and take appropriate action to resolve/remove material or contributors if needed.
ARTICLE VIII
Club Property:
All club equipment, papers, pictures, records, etc. shall remain the property of Southern Exotics Sports Car Club, Madisonville, Louisiana and be inventoried annually.
All club membership records shall be held confidential and accessible only to the club Officers . Requests for said information must be made directly to a club officer and will not be released without approval of the members involved.
ARTICLE IX
Personal Liability:
All persons or corporations extending credit to, contracting with, or having any claim against the club or Officers shall look only to the funds and property of the club for payment, for any such contract or claim for payment of any debt, damage, judgment or any other money that otherwise becomes due or payable to them from the club, so that neither the members of the club, nor its Officers (past, present or future) shall be liable personally thereof.
ARTICLE X
The club shall not be held liable for any loss or damage due to fire, theft, weather, vandalism, or accidents at any function that the club attends or hosts.
These by-laws have been adopted the Officers of Southern Exotics Sports Car Club, Madisonville, LA 70447, June 24, 2019.